Documents
In accordance with Art. 15, Fundamentals of Russian Federation legislation for Notary Activities, a notary public has the right to demand any information and documents necessary from individuals and legal entities to provide notarial services.
Please note that for notarization you should satisfy the following requirements:
If you are aged from 14 years to 18 years
you should have a national passport and an original birth certificate (not copy)
If you are aged over 18 years
an original national passport (not copy)
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For Notarization in Respect to a Legal Entity You Should Satisfy the Following Requirements
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For Empowerment (inheritance rights, real estate transactions, general and legal power of attorney, to obtain documents, etc.)
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To Make the Power of Attorney for Use / Possession and Use, Registration and Purchase of a Motor Vehicle
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For Real Estate Transactions
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For Empowerment for Legal Persons
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For Consent Execution (child departure abroad, the spouse consent to dispose of the communal property, the consent of the citizen’s temporary registration in the apartment, the consent to accept a nationality, etc.)
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For Execution of Inheritance
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To Certify the Signatures Authentication
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To Conclude the Buy and Sell Share Agreement
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Verification of Signatures on Documents Submitted to the Tax Authorities
For Notarization in Respect to a Legal Entity You Should Satisfy the Following Requirements
You should have:
- An original national passport (not copy)
- Certificate of State Registration of the Legal Entity (OGRN)
- The certificate of registration of the legal entity in the relevant tax authority
- Constituent documents (Articles of association, Memorandum)
- Registered amendments in the constitutional and statutory documents, together with Certificate of record in the Uniform State Register of Legal Entities concerning registration of amendments in constituent documents (State Registration Number)
- Certificate of record in the Uniform State Register of Legal Entities concerning registration of amendments not in constituent documents (State Registration Number)
- Information notice of registration from the Russian State Statistics Committee (statistics codes)
- Decision (protocol) of the general director appointment (executive body)
- In case of changes in the Unified State Register of Legal Entities, you should provide with the decision (protocol) of amendments, alienation agreement (in the case of sale, donation and so on, of ownership interest)
- Authorized representative details
All documents should be in the original.
For Empowerment (inheritance rights, real estate transactions, general and legal power of attorney, to obtain documents, etc.)
- Grantor attendance in person with his/her original passport (not copy).
- Attorney’s passport details, information about the address of real property, other information required for the power of attorney certification.
Additional documents may be requested.
To Make the Power of Attorney for Use / Possession and Use, Registration and Purchase of a Motor Vehicle
- An original national passport (not copy)
- Authorized representative details
- Vehicle certificate
- Vehicle Registration Certificate
For Real Estate Transactions
- Evidence of title (the Single State Register of Rights to Real Estate and Transactions certificate, supporting documents);
- Extract from the house register;
- Extract from the Uniform State Register of Taxpayers, including the basic characteristics and registered rights to the property, details of the cadastral value of the real estate unit;
- Spousal consent of the disposal of communal property (if necessary);
- Personal presence of the parties with passports
Additional documents may be requested
For Empowerment for Legal Persons
- National passport (original) executive body of the legal entity (Director General, Director);
- Certificate of entry into the Uniform State Register of Legal Entities;
- Certificate of legal entity registration with the relevant tax authority;
- Constituent documents;
- Extract from the minutes of the meeting or the decision on the appointment of officials;
- Appointment orders of officials;
- Authorized representative details
Additional documents may be requested
For Consent Execution (child departure abroad, the spouse consent to dispose of the communal property, the consent of the citizen’s temporary registration in the apartment, the consent to accept a nationality, etc.)
- National passport (original);
- Depending on the type of consent — original birth certificate, original marriage certificate in the original, and others.
For Execution of Inheritance
If you are a heir-at-law, it is necessary to provide the following documents to open a probate:
- A death certificate and its copy
- Documents, confirming family relationship (marriage certificate, birth certificate, etc.) and copies of documents.
- Reference of cohabitation or an extract from the house register from the deceased’s last place of residence.
- Documents, confirming deceased’s freehold interest in the property (documents on privatization, certificate of title, buy and sell/gift agreement, certificate of inheritance entitlement, etc.) and copies of documents.
If you are a heir-by-will, it is necessary to provide the following documents to open a probate:
- A death certificate and its copy
- The will and its copy
- Reference of cohabitation or an extract from the house register from the deceased’s last place of residence
- Documents, confirming deceased’s freehold interest in the property (documents on privatization, certificate of title, buy and sell/gift agreement, certificate of inheritance entitlement, etc.) and copies of documents.
Additional documents may be requested
To Certify the Signatures Authentication
On the general statements — national passport (original)
On the legal entities statements to the tax authorities:
- National passport (original)
- Certificate of entry into the Uniform State Register of Legal Entities;
- Certificate of legal entity registration in relevant tax authority;
- Constituent documents;
- Extract from the minutes of the meeting or the decision on the appointment of officials;
- Appointment orders of officials;
Additional documents may be requested
To Conclude the Buy and Sell Share Agreement
If the seller / buyer is a private person:
- If you are married, spouse consent to sell (notarized)
- If you are not married, a statement on the absence of marriage record (notarized).
- Marriage certificate
If the seller / buyer is a Russian legal entity:
- Certificate of State Registration
- Certificate of personal tax reference number
- Articles of association
- All evidence regarding amendments to the constituent documents
- All minutes (decisions) of the company
- Minutes (decisions) of the company, formation and establishment
- Minutes of the General Director election
- Minutes of the General Director appointment
- In case, of changes in members, documents confirming these changes are required
- Decision (minutes) to deal or operate
Verification of Signatures on Documents Submitted to the Tax Authorities
When a founder signature verification is required on the form R11001, it is important that: the presence of relevant company individual(s) is in person, together with a valid passport
The following documents are also required:
- Memorandum or Decision regarding the establishment of the organization, signed by the founders.
- Draft Article of associations of the organization.
- Records of the payment of the share capital of the company, at the current address of the Company (if any).
When applicant’s signature verification is required on the form Р12001, Р13001, Р14001, Р16001, Р17001, it is important that: the presence of the applicant on behalf of the company is in person with a valid passport, if the applicant is an executive director, Director General and so on.
The following documents are also required:
- Articles of association, registered with the tax authorities.
- Memorandum or Decision on the establishment of the organization.
- Certificate of State Registration of a Legal Entity (OGRN).
- Registered amendments in the constitutional and statutory documents, together with Certificate of record in the Uniform State Register of Legal Entities concerning registration of amendments in constituent documents (State Registration Number)
- Certificate of record in the Uniform State Register of Legal Entities concerning registration of amendments not in constituent documents (State Registration Number)
- Certificate of legal entity registration with a tax authority (personal tax reference number)
- Information notice of registration from the Russian State Statistics Committee (statistics codes)
- Decision (protocol) of the general director appointment (executive body)
- In case of changes in the Unified State Register of Legal Entities you should provide the decision (minutes) of amendments.